Privacy Policy

This privacy statement provides information about the processing of personal data by Ladies Circle Norge in connection with the Ladies Circle Nordic Region Mid-Term Meeting 2027 (MTM 2027 Alta).

Ladies Circle Norge recognizes that the protection of personal data is important to its participants, partners and other data subjects and is committed to respecting and protecting the privacy of each data subject.

This privacy statement is addressed to you, our participants and partners, and your representatives. It explains and informs you about how personal data is processed and what rights you have.

When processing personal data, the organization complies with all legal acts regulating the protection of personal data, instructions of the competent authorities, as well as established standards and procedures to ensure that personal data is processed accurately, fairly, lawfully, transparently and securely.

You provide personal data to the organization on a voluntary basis. The organization must process them in order to be able to fulfill its obligations towards you, including event registration, accommodation coordination, and communication. If you do not provide personal data, the organization may not be able to process your registration or provide the services you need.

Ladies Circle Norge requires your personal data, which can be collected in the following ways. This privacy policy sets out what you can expect when personal information is collected about:

• Visitors to the website (www.mtm2027norway.com)
• Persons who have contacted us
• Persons who have registered for the event

Personal data is processed for the following purposes:

• Event registration and administration — processing is necessary for the performance of the registration agreement and fulfillment of obligations towards participants.
• Communication — responding to inquiries submitted via the contact form or email. Legal basis: preparation for the performance of a contract or legitimate interest.
• Website analytics — aggregated, non-identifying analytics collected via Cloudflare Web Analytics to improve the website. Legal basis: legitimate interest.

Personal data processed by the organization may be shared with:

• Members of the organizing committee
• Partners necessary for the fulfillment of event services (e.g., venue, activity providers)
• Web3Forms (contact form submissions are processed via Web3Forms)
• Relevant state institutions where required by law

Our website provides a contact form where you can reach us. When using the contact form, you provide us with your name, email address, phone number (optional), and message. This data is processed for the purpose of responding to your inquiry.

Contact form submissions are transmitted via Web3Forms, a third-party form processing service. If you do not provide your contact information, we will not be able to respond to your inquiry.

All personal data you provide when communicating with us is used only for the purpose of responding to your message and managing communication. We undertake not to use your personal data in any publications in such a way that it is possible to identify you without your express consent.

You have the following rights regarding your personal data:

• Right of access — you may request information about what personal data we process about you.
• Right to rectification — you may request correction of inaccurate personal data.
• Right to erasure — you may request deletion of your personal data when it is no longer needed for the purposes for which it was collected, when processing is unlawful, or when it is not needed for the establishment, exercise or defense of legal claims.
• Right to restrict processing — you may request that processing be restricted while accuracy is being verified, when processing is unlawful but you do not wish erasure, or when you have objected to processing.
• Right to data portability — you may request a copy of the personal data you have provided to us in a structured, commonly used format.
• Right to object — when processing is based on legitimate interest, you may object to the processing of your personal data for reasons related to your particular situation.

These rights are not absolute and may be subject to conditions provided by applicable law.

We take any complaints about the use of your personal data very seriously. If you have concerns about how your personal data is being processed, please contact us at mtmalta2027@gmail.com.

If you are dissatisfied with our response, you have the right to lodge a complaint with the Norwegian Data Protection Authority (Datatilsynet) at www.datatilsynet.no. You also have the right to lodge a complaint with the supervisory authority in the EU/EEA member state in which you have your habitual residence or place of work.

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